Supply Lens automates the Colruyt supplier document cycle. Purchase orders in, despatch advices and invoices out, mapped to your ERP or IMS with the right depot codes, supplier IDs and Colruyt tolerance rules built in.
Colruyt's flow looks straightforward on paper. The work is in the supplier and depot codes, the Belgian entity and tax treatment, the tolerance rules on every invoice and the despatch advice timing. Get any of it wrong and you eat a deduction. Supply Lens is configured for those rules out of the box.
Colruyt receives supplier documents through a direct connection. Supply Lens manages the certificates, the partner profile and the gateway on your behalf, so you have no gateway of your own to build, run or maintain.
Colruyt trade in Belgium, so orders arrive with euro pricing, Belgian VAT treatment and local delivery expectations. Supply Lens routes them to the right entity in your ERP with the correct currency and tax handling, so exporting into Belgium does not mean a separate process running alongside your domestic business.
Colruyt identifies products by GS1 EAN and an internal product reference. Supply Lens maintains a cross-reference table mapping both to your own item codes, so the order lands correctly in your ERP regardless of which identifier Colruyt sends.
Colruyt applies strict invoice matching on price and quantity. Supply Lens validates the invoice against the originating purchase order and your agreed cost list before transmission, flagging any discrepancy for review rather than sending it and risking a deduction later.
Each Colruyt purchase order names a destination depot by code. Supply Lens maps every active Colruyt location to the correct routing in your warehouse system, so the order lands against the right depot in your ERP without manual intervention.
Your agreed Colruyt cost list is registered in Supply Lens. Promotional pricing, cost changes and tier breaks are applied automatically when an invoice is generated, so the price Colruyt see always matches what was agreed and the invoice clears their matching process first time.
Supply Lens handles the full Colruyt document set inbound and outbound, so documents are produced and transmitted automatically, without manual rekeying.
Supply Lens holds Colruyt's rules and the connection itself so you don't have to. Your team provides credentials, product mappings and the agreed cost list. Everything else lives in the Supply Lens layer.
Your Colruyt supplier code, GLN and trading partner profile registered with Colruyt's gateway. Supply Lens manages the connection identifiers and certificates, so there is no setup needed your side.
Colruyt EANs and product references mapped to your item codes. Pack-size variants, promotional lines and multi-pack SKUs are handled automatically once their cross-reference is established.
Each Colruyt depot code mapped to your correct warehouse, customer account or entity in your ERP, so orders route cleanly to the right despatch point on receipt.
Your agreed Colruyt cost list registered for invoice validation. Tolerance rules applied per supplier agreement, so price discrepancies surface your side first.
Supply Lens handles the scenarios that typically cause invoice rejections, deductions or document mismatches in the Colruyt flow.
The format never reaches your system. Supply Lens turns Colruyt's purchase order into a clean payload your ERP already understands and renders every outbound document in the structure Colruyt requires on the way back out. Your team works in their normal interface, the format conversion happens in the Supply Lens layer.
Invoice values are validated against the originating purchase order and your agreed Colruyt cost list before submission. Discrepancies are flagged before the invoice is sent, giving your team a chance to correct or query rather than receive a Colruyt deduction weeks later.
The entity is resolved before the order reaches your ERP. Euro pricing and Belgian VAT treatment are applied on the way in, so Colruyt business sits alongside your domestic orders in the same system rather than in a spreadsheet somebody maintains separately.
Unrecognised EANs go to an exception queue immediately. The order is held, your team is notified with the full Colruyt context, the mapping is added and the order is re-triggered. No silent drop, no late invoice, no missed delivery window.
Colruyt onboarding involves their supplier team, the connection setup and your internal product and pricing data. Supply Lens manages the configuration, the gateway and the format conversion. You provide the inputs.
Colruyt supplier code, GLNs, ERP credentials and cost list received
EAN cross-reference, depot routing and pricing configuration completed in staging
Test purchase order processed, despatch advice and invoice generated, validated against Colruyt's specification
Production enabled, first live Colruyt purchase order processed end-to-end
Supply Lens routes Colruyt purchase orders directly into Unleashed, Enterpryze or other connected ERPs with the right item codes, document series and depot routing.
Most suppliers are live within five days. No long contracts, nothing to set up on your side. We handle the Colruyt-specific configuration, you confirm the mappings.