Supply Lens automates the Southern Co-op supplier document cycle. Purchase orders in, invoices out, transmitted directly and mapped to your ERP or IMS with the right depot codes, supplier IDs and Southern Co-op tolerance rules built in.
Southern Co-op's flow looks straightforward on paper. The work is in the supplier and location codes, the tolerance rules on every invoice and the format Southern Co-op expects each message to follow. Get any of it wrong and you eat a deduction. Supply Lens is configured for those rules out of the box.
Southern Co-op receives supplier documents through a direct connection. Supply Lens manages the certificates, the partner profile and the gateway on your behalf, so you have no gateway of your own to build, run or maintain.
Southern Co-op uses the long-established UK retail message format, as most large UK retailers still do. Supply Lens generates and reads it correctly so the format stays invisible from your ERP's point of view. The order just arrives.
Southern Co-op identifies products by GS1 EAN and an internal article reference. Supply Lens maintains a cross-reference table mapping both to your own item codes, so the PO lands correctly in your ERP regardless of which identifier Southern Co-op sends.
Southern Co-op applies strict invoice matching on price and quantity. Supply Lens validates the invoice against the originating PO and your agreed cost list before transmission, flagging any discrepancy for review rather than sending it and risking a deduction later.
Each Southern Co-op PO names a destination DC by code. Supply Lens maps every active Southern Co-op location to the correct routing in your warehouse system, so the order lands against the right depot in your ERP without manual intervention.
Your agreed Southern Co-op cost list is registered in Supply Lens. Promotional pricing, cost changes and tier breaks are all applied automatically when an invoice is generated, so the price Southern Co-op sees on the invoice always matches what was agreed.
Supply Lens handles the full Southern Co-op document set inbound and outbound, so documents are produced and transmitted automatically, without manual rekeying.
Supply Lens holds Southern Co-op's rules and the connection itself so you don't have to. Your team provides credentials, product mappings and the agreed cost list. Everything else lives in the Supply Lens layer.
Your Southern Co-op supplier code, GLN and trading partner profile registered with Southern Co-op's gateway. Supply Lens manages the connection identifiers and certificates, so there is no setup needed your side.
Southern Co-op EANs and article references mapped to your item codes. Pack-size variants, promotional lines and multi-pack SKUs are handled automatically once their cross-reference is established.
Each Southern Co-op DC code mapped to your correct warehouse, customer account or entity in your ERP, so orders route cleanly to the right despatch point on receipt.
Your agreed Southern Co-op cost list registered for invoice validation. Tolerance rules applied per supplier agreement, so price discrepancies surface your side first.
Supply Lens handles the scenarios that typically cause invoice rejections, deductions or document mismatches in the Southern Co-op flow.
The format never reaches your system. Supply Lens turns Southern Co-op's purchase order into a clean payload your ERP already understands and renders your outbound invoice in the structure Southern Co-op requires on the way back out. Your team works in their normal interface, the format conversion happens in the Supply Lens layer.
Invoice values are validated against the originating PO and your agreed Southern Co-op cost list before submission. Discrepancies are flagged before the invoice is sent, giving your team a chance to correct or query rather than receive a Southern Co-op deduction weeks later.
Promotional pricing is held against your Southern Co-op cost list and applied per line at invoice time. New promotional EANs map to existing items where possible. Any unmapped reference goes to an exception queue immediately rather than rejecting the order outright.
Unrecognised EANs go to an exception queue immediately. The PO is held, your team is notified with the full Southern Co-op context, the mapping is added and the order is re-triggered. No silent drop, no late invoice, no missed delivery window.
Southern Co-op onboarding involves their supplier team, the connection setup and your internal product and pricing data. Supply Lens manages the configuration, the gateway and the format conversion. You provide the inputs.
Southern Co-op supplier code, GLNs, ERP credentials and cost list received
EAN cross-reference, DC routing and pricing configuration completed in staging
Test purchase order processed, invoice generated and validated against Southern Co-op's specification
Production enabled, first live Southern Co-op PO processed end-to-end
Supply Lens routes Southern Co-op POs directly into Unleashed, Enterpryze or other connected ERPs with the right item codes, document series and DC routing.
Most suppliers are live within five days. No long contracts, nothing to set up on your side. We handle the Southern Co-op-specific configuration, you confirm the mappings.