Supply Lens automates the RS Components supplier document cycle. Purchase orders in, order responses, despatch advices and invoices out, mapped to your ERP or IMS with the right location codes, part references and RS Components tolerance rules built in.
RS Components's flow looks straightforward on paper. The work is in the part references, the response each order expects back, the tolerance rules on every invoice and the despatch advice timing. Get any of it wrong and you eat a deduction. Supply Lens is configured for those rules out of the box.
RS Components receive supplier documents through a direct connection. Supply Lens manages the certificates, the partner profile and the gateway on your behalf, so you have no gateway of your own to build, run or maintain.
RS Components expect a response back before an order is treated as accepted, confirming line by line what you can supply, at what price and by when. Component availability moves quickly, so a fast and accurate response is what keeps you on the line rather than losing it to another supplier. Supply Lens raises it from your ERP automatically.
Components are identified by manufacturer part number, and RS Components hold their own stock reference alongside it. Supply Lens maintains a cross-reference mapping both to your item codes, including packaging variants such as reel, tray or tube, so the order lands correctly in your ERP regardless of which identifier arrives.
RS Components applies strict invoice matching on price and quantity. Supply Lens validates the invoice against the originating purchase order and your agreed cost list before transmission, flagging any discrepancy for review rather than sending it and risking a deduction later.
RS carry an enormous catalogue, and a supplier of any size will have hundreds or thousands of references in it. Part numbers get superseded, packaging changes and lines get discontinued. Supply Lens keeps the cross-reference current so orders for superseded parts resolve rather than failing, and new references are flagged before they reach your ERP as an error.
Your agreed RS Components cost list is registered in Supply Lens. Promotional pricing, cost changes and tier breaks are applied automatically when an invoice is generated, so the price RS Components see always matches what was agreed and the invoice clears their matching process first time.
Supply Lens handles the full RS Components document set inbound and outbound, so documents are produced and transmitted automatically, without manual rekeying.
Supply Lens holds RS Components's rules and the connection itself so you don't have to. Your team provides credentials, product mappings and the agreed cost list. Everything else lives in the Supply Lens layer.
Your RS Components supplier code, GLN and trading partner profile registered with RS Components's gateway. Supply Lens manages the connection identifiers and certificates, so there is no setup needed your side.
Manufacturer part numbers and RS Components references mapped to your item codes. Packaging variants such as reel, tray and tube are handled automatically once their cross-reference is established.
Each RS Components location code mapped to your correct warehouse, customer account or entity in your ERP, so orders route cleanly to the right despatch point on receipt.
Your agreed RS Components cost list registered for invoice validation. Tolerance rules applied per supplier agreement, so price discrepancies surface your side first.
Supply Lens handles the scenarios that typically cause invoice rejections, deductions or document mismatches in the RS Components flow.
The format never reaches your system. Supply Lens turns RS Components's purchase order into a clean payload your ERP already understands and renders every outbound document in the structure RS Components requires on the way back out. Your team works in their normal interface, the format conversion happens in the Supply Lens layer.
Invoice values are validated against the originating purchase order and your agreed RS Components cost list before submission. Discrepancies are flagged before the invoice is sent, giving your team a chance to correct or query rather than receive a RS Components deduction weeks later.
Superseded references resolve against the cross-reference rather than failing outright, and anything genuinely unrecognised goes to an exception queue with the full order context. Your team adds the mapping and the order re-triggers, so a catalogue change never becomes a missed delivery.
Unrecognised part numbers go to an exception queue immediately. The order is held, your team is notified with the full RS Components context, the mapping is added and the order is re-triggered. No silent drop, no late invoice, no missed delivery window.
RS Components onboarding involves their supplier team, the connection setup and your internal product and pricing data. Supply Lens manages the configuration, the gateway and the format conversion. You provide the inputs.
RS Components supplier code, GLNs, ERP credentials and cost list received
Part cross-reference, account routing and pricing configuration completed in staging
Test purchase order processed, order response, despatch advice and invoice generated, validated against RS Components's specification
Production enabled, first live RS Components purchase order processed end-to-end
Supply Lens routes RS Components purchase orders directly into Unleashed, Enterpryze or other connected ERPs with the right item codes, document series and depot routing.
Most suppliers are live within five days. No long contracts, nothing to set up on your side. We handle the RS Components-specific configuration, you confirm the mappings.